Custom construction software
Custom construction time tracking software
Build construction time tracking around jobs, cost codes and supervisor approvals. Explore optional geofence check-ins and a scoped QuickBooks handoff.
WHAT THIS SOLVES
When a crew moves between jobs, a single daily total does not tell the office where the time belongs. D25 Works designs custom construction time tracking software around job allocation, cost codes and the people who approve the record. Better timekeeping starts with a useful, reviewable entry—not another system the office has to reconcile.
Where the current workflow breaks.
Hours arrive without the job allocation
A worker’s shift covers several activities, but the office receives one total and has to reconstruct which project and cost code should carry it.
Exceptions become missing time
A forgotten clock-out, unavailable location signal or incorrect code generates messages and manual corrections with little context.
Approved time gets entered again
Payroll or accounting staff rekey accepted entries because employee, project and activity records do not line up between systems.
From a site entry to an approved handoff.
Example time entry
Hours with context.
Project
Site A
Cost code
Formwork
Approval
Supervisor review
Location unavailable. Keep the entry and request review.
A check-in. Not a tracker.
Optional location checks happen at an agreed action. They do not replace a supervisor’s review or continuously monitor the crew.
Illustrative timekeeping workflow — no live payroll connection or client results shown.
Crew member
Choose the work
Select the assigned project and cost code when starting a shift or entering time.
When it does not go to planUnavailable or closed codes go to the agreed reviewer rather than becoming an unlabelled total.
Crew member
Record the change
Switch the job or activity when the work changes and record agreed breaks.
When it does not go to planMissed changes can be corrected with a reason. Keep the original record and the correction visible.
Site supervisor
Check the exception
Review missing clock-outs, unusual durations and optional location-check exceptions.
When it does not go to planA failed GPS check is not proof that no work happened. Retain the time entry for review.
Authorised reviewer
Approve the period
Confirm the hours and allocation before releasing them to the office.
When it does not go to planRejected entries return with a reason. Late corrections follow an agreed approval and export process.
Payroll or accounting team
Hand off accepted time
Transfer approved records using a supported connection or agreed export.
When it does not go to planUnmatched workers, codes or duplicate transfers stay in an exception queue instead of disappearing silently.
Choose the controls your sites actually need.
Project and cost-code rules
Define who can use each code, when a code is required and how split shifts are allocated.
Optional geofence check-in
Check the device location at an agreed action, such as clock-in. This is not continuous tracking or proof of attendance. Explain permissions and review exceptions.
Supervisor review
Approval queues, correction reasons and period status with access limited by the agreed role and project.
Field conditions
Specify shared devices, language needs and low-connectivity behaviour. Offline storage and conflict resolution require explicit scope and device testing.
Agree the build. And what happens after.
Start with a real timesheet and one payroll period. D25 maps the people, codes, approval rules and exceptions, then tests the proposed screens with field users and office reviewers before a wider rollout.
Ownership and handover
Define source-code access, handover documentation, hosting and support separately from third-party subscriptions.
Access, data and security
Agree authentication, least-necessary access, correction history, retention and backup responsibilities. Collect location only for the scoped purpose.
Existing systems and integrations
Vendor permissions and field mapping must be validated. Test approval status, duplicate prevention and recovery after a rejected transfer before production.
A few practical questions.
Can it connect to QuickBooks?
We assess your QuickBooks product, country setup, authorised access and data mapping before confirming scope. Worker, customer/project and activity identifiers need a defined match. A supported time-data connection or export is not a promise to run payroll or support every QuickBooks edition.
Do we need geofencing?
No. Use it only when a point-in-time location check serves a defined purpose. Location can be unavailable or inaccurate, so supervisors need a fair exception route. Continuous location monitoring is not part of this example.
Can it handle our overtime and break rules?
Those rules must be documented, scoped and tested with your payroll owner. An hours-capture application is not automatically a payroll engine or a guarantee of employment-law compliance. Establish which system calculates pay.
What drives cost, and who manages it after launch?
Roles, time rules, offline requirements, migration and accounting connections affect the build. D25 can hand over the agreed product or provide ongoing hosting and support. Ownership, maintenance responsibilities and third-party charges are set out in the proposal.
Bring the timesheet your office has to fix.
Show us where job allocation, supervisor review or the accounting handoff breaks. We will help define a focused first release.
Discuss your time tracking workflow15 MINUTES / ONE WORKFLOW
See whether this should be bought, connected or built.
D25 Works will assess the workflow before recommending a custom product.
BOOK A 15-MINUTE DISCOVERY CALL ↗